S4S Ops: freight forwarding & CHA software, from enquiry to Tally
Built by people who run freight and customs every day, and proven on S4S's own shipments. Every job runs on one screen, from enquiry to quote, vendor bills, invoice, profit and Tally. AI handles the typing, and checks catch costly mistakes before they happen.
✓ Built by industry experts✓ Used daily at S4S✓ Customised to your workflow
1Enquiry → jobPaste the customer's email and AI creates the job, with a job code, route and cargo details.
2QuoteAdd vendor quotes, apply your markup, and send a branded customer quotation.
3Bills & invoiceVendor bills are matched to quotes automatically, then you raise a GST-ready invoice in one click.
4Profit & booksLive job P&L, monthly reports and a Tally export for your accountant.
Freight forwarding ERP built by a working forwarder and CHA
S4S Ops is the logistics software and freight forwarding ERP we built for S4S Global Supply Chain Solutions, and now offer to fellow freight forwarders, Customs House Agents (CHAs) and logistics companies in India. It runs every job on one screen: enquiry, customer quotation, vendor quotes, vendor bills, GST invoices, job profit and loss, and the Tally Prime export at month end. It covers air and ocean freight (FCL and LCL), customs clearance and transport jobs.
It checks every vendor bill against what was quoted, blocks duplicate BL, container, seal, shipping bill and invoice entries, and matches your bank statement to invoices and bills. AI fills jobs from customer emails and reads vendor quotes and bills, so your team spends less time typing and more time moving cargo.
Freight forwarders: job costing, rate management, quotations, vendor bill matching and true profit per job and per customer.
CHAs and customs brokers: every clearance job, its charges, GST billing and collections in one place.
Owners and accounts teams: who owes us, what we owe and this month's profit, in one click.
Work faster
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AI job creationPaste a customer email and the job is filled in for you.
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AI reads quotes & billsUpload a vendor PDF or photo and it becomes charge lines, with new vendors created automatically.
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One-tap WhatsApp & emailSend quotes, invoices and payment reminders with a secure PDF link in seconds.
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Copy jobs & today's listRepeat shipments in one click, plus a daily to-do list of what needs attention.
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Search everythingFind any job by BL, container, invoice, shipper or consignee.
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Bring your historyImport past jobs, invoices and vendor bills from Excel, so you start with full records.
Never lose money
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Bill vs quote matchingEvery vendor bill is checked against what was quoted, and any overcharge is flagged straight away.
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Duplicate checksStops the same BL, container, seal, shipping bill / BE or vendor invoice being entered twice.
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Triage inboxProblems are parked in one queue to resolve later, so they don't interrupt your work.
Know your numbers
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Live job P&LRevenue, cost and margin per job, shown as provisional until every vendor bill is in.
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GST invoices & credit notesSAC codes and GST from your charge master, multi-currency with exchange rates, and PDFs on your letterhead.
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Reports & Tally exportMonthly and yearly P&L, customer and vendor statements, Excel registers and Tally XML.
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Customer-wise profitProfit by who pays, with shared shipment costs split fairly.
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Quick answersWho owes us, what we owe, this month's profit: one click each.
New · Keep customers informed
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Shipment tracking boardEvery shipment's stage on one board, from pickup to delivery.
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Customer portalCustomers log in to see their own shipments, documents and invoices.
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9 AM daily status emailEach customer gets an automatic morning update on their open shipments.
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Bulk customer emailsSend one update to many customers at once.
New · Money in, money out
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Bank statement matchingUpload your bank statement (PDF, Excel or CSV). Receipts and payments are matched to invoices and bills, including TDS and foreign currency.
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GST purchase register importBring in the GSTR-2B file from your CA to catch vendor bills missing from your records.
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Company expenses & claimsOffice costs, staff claims and recurring expenses, for a true net profit.
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Statements & month closeA statement of account for any customer or vendor, and a month-end checklist.
New · Contracts, suppliers & more AI
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Rate contractsAI reads a customer's rate sheet into a contract, and new jobs are priced from it automatically.
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Supplier portalVendors upload their own bills, which are checked against your quote automatically.
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Shipping documents → jobUpload a BL, invoice or packing list and the job details fill themselves.
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BL draft checkAI compares the draft BL with the job and flags differences before it is final.
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Repeat invoices in secondsCopy an earlier invoice of the same customer, or raise one straight from a quotation.
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One-click checksVendor bills the system is unsure about wait for a quick Right / Move confirmation.
Customised for your businessYour charge heads, job-code format, invoice layout, branding and users, set up by our team. It runs in the cloud on any device, with one-click backups.
Freight forwarders, customs brokers (CHAs) and logistics companies in India that want every job, quote, vendor bill, invoice and profit figure in one place.
Does it work with Tally?
Yes. S4S Ops exports sales and purchase entries as Tally XML, along with Excel registers for your accountant.
Can we bring in our old data?
Yes. Past jobs, customer invoices and vendor bills can be imported from Excel, so you start with your full history.
Does it handle GST and foreign currency?
Yes. Invoices and credit notes carry SAC codes and GST from your charge master, and jobs can be billed in foreign currency with exchange rates.
Can it be customised for our company?
Yes. Our team sets up your charge heads, job-code format, invoice layout, branding and users.
Do we need to install anything?
No. It runs in the cloud in your web browser, on any device.
Importing or exporting?See Duty Assurance: check every bill of entry and shipping bill against official CBIC and DGFT data.
